Room Type and Room Definitions

Room Type and Room Definitions

Room type and room definitions constitute one of the most fundamental configuration steps of the hotel management system. Correctly defined room types and rooms ensure the healthy operation of all processes from reservation management to pricing, from reporting to channel management.

Room Type Creation

In the room type creation process, a type code and type name are first determined. For example, definitions such as STD coded Standard Room, DLX coded Deluxe Room, or SUT coded Suite Room are made. Short description and detailed description fields are filled in for each room type. The short description is displayed in the booking engine and channel manager, while the detailed description is used on the hotel's website.

Room Feature Definition

In the room feature definition section, physical and amenity features for each room type are entered. View options include sea view, garden view, pool view, city view, and interior facing. Bed type options include double bed, two single beds, king-size bed, and sofa bed. Floor information is classified as ground floor, middle floors, and upper floors. Room size is entered in square meters.

Amenity Features

Amenity features include details such as air conditioning, minibar, safe, television, hair dryer, tea-coffee set, balcony, bathtub or shower. These features are selected using a checkbox system and displayed to the guest during the reservation stage. An icon can be defined for each feature and presented visually on the website view.

Capacity Settings

Capacity settings determine how many adults and how many children each room type can accommodate. Standard capacity and maximum capacity are defined separately. The increase in capacity when an extra bed is added and the additional fee are configured in this section. The crib option and its fee are also under capacity settings.

Price Configuration

Price configuration allows setting the base price for each room type and price differences according to board type. Separate prices are defined for board options such as bed and breakfast, half board, full board, and all-inclusive. Seasonal price changes are managed through rate plans and may vary by room type.

Individual Room Definitions

In individual room definitions, a number is assigned to each physical room and linked to a room type. Room number, floor information, building or block information, and room-specific notes are entered at this stage. Rooms under maintenance or renovation can be temporarily closed for sale. Room sorting and priority settings determine which rooms are filled first during automatic room assignment.