E-Invoice and Integration Settings

E-Invoice and Integration Settings

E-invoice and integration settings are the central configuration area that manages the hotel's digital invoicing processes and external system connections. Correct configuration of these settings ensures legal compliance and increases operational efficiency.

GIB Integration

Revenue Administration (GIB) integration enables the hotel to connect to the e-invoice and e-archive system. For integration, an agreement is first made with a private integrator approved by GIB. Integrator information, API key, and connection address are entered in the system settings. A connection test verifies that access to the GIB system is successful. Test invoices are created in the test environment to check format and content compliance.

E-Invoice Activation

E-invoice activation enables electronic invoices to be sent to taxpayers registered in the GIB system. When the e-invoice taxpayer query feature is activated, it automatically checks whether the company to be invoiced is an e-invoice taxpayer in the GIB system using their tax number. If they are an e-invoice taxpayer, an electronic invoice is created; if not, an e-archive invoice is automatically generated. The e-invoice envelope, invoice view, and digital signature processes are managed through the integrator.

E-Archive Invoice

E-archive invoice is a digital invoice issued to individuals and legal entities that do not have e-invoice taxpayer status. It is sent to the guest via email or can be downloaded as PDF. E-archive invoices are reported to GIB within specified timeframes. E-archive invoices are generally used for individual guests.

Payment System Connections

Payment system connections cover credit card and bank integrations. For virtual POS integration, the store code, terminal number, and API information provided by the bank are entered into the system. Multiple bank virtual POS integrations can be active simultaneously. Installment options are configured separately for each bank. Transactions made through the payment gateway are automatically recorded on the relevant guest's folio.

Channel Integrations

Channel integrations manage connections with online travel agencies and other external systems. Two-way integration is provided via API with Booking.com, Expedia, HotelRunner, and other channel managers. Reservation information automatically flows into the system, while availability and pricing information is transmitted from the system to the channels. Mapping settings are made for each channel; room types, rate plans, and board options are matched with their channel counterparts.

Integration Log Records

Integration log records record all external system communications in detail. Successful and failed transactions, error codes, and response times are included in these records. Integration issues are analyzed through these logs and resolved quickly.