Creating a Rate Plan

Rate plans form the foundation of pricing logic in the Chexta system. A rate plan defines the tariff rules, seasonal price differences and per-person pricing policies applicable to a specific room type. Properly configured rate plans are used both in manual reservations and in prices sent to OTA platforms via the channel manager.

Adding a New Plan

Go to the Rate Plans section in the Settings module and click the Add New Plan button. Enter a descriptive name in the plan name field; for example, "Standard Per-Room", "Half Board Per-Person" or "Early Booking". Keep the plan code short and clear; this code will be used in reports and channel mappings.

Pricing Method

There are two pricing method options: per-room pricing and per-person pricing. In per-room pricing, the nightly rate for the room is set as a fixed amount regardless of how many people stay. This method is particularly preferred by apart-hotels and villa-type properties. In per-person pricing, separate prices are defined for single occupancy, double occupancy and third person. This method is more common in pension-type and all-inclusive properties.

Seasonal Structures

To define seasonal structures, add periods within the rate plan. For each period, set the start and end date, nightly price and minimum length of stay. For example, you can set up a structure with a high tariff for the summer season from June 1 to September 30, a low tariff for the winter season from November 1 to March 31, and shoulder season for the remaining dates. It is important not to leave gaps between periods; otherwise, no price information can be found for the empty dates and sales cannot be made for those days.

Child Pricing and Extra Bed

In the child pricing section, set discount percentages or fixed amounts by age range. Typically, a structure of free for ages 0-2, fifty percent discount for ages 3-6, and twenty-five percent discount for ages 7-12 is applied. The extra bed charge is defined as a separate field and entered as a nightly fixed amount.

Do not forget to map the rate plan to room types. A rate plan can be assigned to multiple room types; however, prices must be entered separately for each room type. Additional rules such as minimum and maximum length of stay, early booking discount and last-minute prices can also be configured from the plan details. After saving the plan, check that the prices are correctly reflected from the calendar view.